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EARTHVOQ

[ Cost tracking ]

Budget, committed, actual — while the job is still running

Knowing what a job cost after it finished is accounting. Knowing where it stands this morning is the difference between fixing a problem and explaining one.
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Job positionRiverside Commons

Budget

$284,000

Actual

$173,400

Approved days and receipts

Committed

$41,600

Ordered, not delivered

Left to spend

$69,000

What is actually free

Three numbers, and the one everybody forgets

Budget and actual are on every job costing report ever printed. Committed is the one that decides whether the gap between them means anything.

Budget

What the winning bid said this activity would cost, frozen when the job started, plus any approved change orders as their own lines.

Actual

Money already spent: approved field days and what a purchase order actually delivered.

Committed

Money spoken for and not yet spent. An issued purchase order for 2,000 tons is a promise you have already made.

The purchase order is money already spoken for

A job showing $110,600 of headroom against budget, while carrying $41,600 of open orders, has $69,000. Which of those two figures you are looking at decides whether you approve the next order.
Open orders3 issued, partially received
PO-2026-014Aggregate — 2,000 T @ $18.00$36,000$27,000 received
PO-2026-018Pipe and fittings$14,200Not received
PO-2026-021Trucking, 3 weeks$18,400$13,600 received

Receiving posts cost; the order alone does not. So the committed figure is exactly what has been promised and not yet delivered — how cost gets attributed explains why that boundary is drawn where it is.

Cost as of this morning

  1. 01

    A day is approved

    Crew and equipment hours post against the job at your rates, sealed.

  2. 02

    An order is issued

    The line prices freeze. Committed cost moves; actual does not.

  3. 03

    A delivery is received

    What arrived posts as actual. Committed drops by the same amount.

  4. 04

    You look at the job

    Budget, actual, committed and remaining, per cost code, with no month-end in between.

When it stops going to plan

The report is per cost code, because that is where an overrun lives. A job-level total tells you something is wrong and not what.
By cost codeRiverside Commons
EX-100 Mass excavation$142,000$96,30068%
HL-200 Haul and disposal$84,000$61,90074%
TR-300 Utilities trench$38,000$14,20037%
FG-400 Fine grade$20,000$1,0005%

Where those percentages are heading is a forecast, and it is one arithmetic step from here.

Related EARTHVOQ capabilities

Know where a running job stands without waiting for a close.

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