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EARTHVOQ

[ For excavation contractors ]

Software that follows an excavation job from bid to final cost

Most contractors run an estimating tool, a field app and an accountant, and nothing carries a number from one to the next. EARTHVOQ is one chain: what you bid becomes what you budget, what the field records becomes what it cost, and what it cost prices the next bid.
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14 days. No card.

One job, five stagesRiverside Commons
  1. BIDPrice it on your own rates
  2. BUILDRun it in the field
  3. MANAGEControl what the job commits
  4. CONTROLBill it and know where it lands
  5. LEARNLet finished jobs price the next one

Price it on your own rates

Takeoff off the plan, production your crews actually get, your machine and crew costs, overhead recovered, margin applied. The estimate is versioned, so the one you sent stays as you sent it.

BID · stage 1 of 5

How estimating works →

Run it in the field

Crew hours, equipment hours, production and haul loads recorded on the day. Approval is the gate: when the office approves a day, the cost lands on the job and cannot be silently changed afterwards.

BUILD · stage 2 of 5

Inside field operations →

Control what the job commits

Purchase orders at frozen prices, receipts that post cost, vendors with their insurance dates, change orders that revise the contract without touching the original.

MANAGE · stage 3 of 5

The management side →

Bill it and know where it lands

Progress billing with retention, payments, vendor bills matched against what was ordered and received, and a forecast built from actual, committed and remaining budget.

CONTROL · stage 4 of 5

Billing and financial control →

Let finished jobs price the next one

Production medians from your completed work, cost variance by activity, and how bids at each margin have actually gone. When there is not enough history, EARTHVOQ says so instead of guessing.

LEARN · stage 5 of 5

What the history says →

One job. One chain of numbers.

This is the part that is hard to see in a demo and obvious after one job: nothing is re-entered, so nothing can disagree.

  1. 01

    Takeoff

    becomes the quantity on the estimate

  2. 02

    Estimate

    becomes the job budget, frozen

  3. 03

    Field day

    becomes actual cost, on approval

  4. 04

    Purchase order

    becomes committed cost, then actual on receipt

  5. 05

    Budget and actual

    become the forecast

  6. 06

    Finished job

    becomes the history the next bid is checked against

What that looks like on a live job

Four figures from one job, each from a different stage, none of them typed twice.

Contract

$408,250

What you bid and won

Actual to date

$173,400

Approved days and receipts

Committed

$41,600

Ordered, not yet delivered

Forecast

$301,200

Against a $284,000 budget

Expected margin at bid was 30.4%. On the forecast it is 26.2% — and the page tells you which cost codes moved it, while there is still job left to run.

Everything in EARTHVOQ, by what you are trying to do

Questions worth asking before you pay for anything

Do I have to use all of it?+

No. The plans are built around where you want to start: estimating only, estimating plus the field, or the whole chain including billing and forecasting. Each one is the full product for that stage rather than a crippled version of a bigger one.

Does EARTHVOQ replace my accounting software?+

No, and it does not claim to. There is no general ledger, no payroll and no bank feed. What there is: invoices, payments, vendor bills, AR and AP aging, and a CSV export of all of it for your accountant. There is no accounting connector.

What does it fill in for me?+

Nothing. No production rate, no fuel price, no overhead percentage, no unit cost. Every rate in an estimate is one you entered or built up, because a figure the software suggested is a figure you cannot defend to a customer.

Is it built for excavation specifically?+

Yes. Cubic yards, swell and shrink, haul cycles, tipping fees, production per hour and cost codes an earthwork contractor recognises. It is not a general construction package with a dirt module.

Related EARTHVOQ capabilities

Start where the problem is, and add the rest when it earns it.

Fourteen days on the full product, no card. If estimating is what hurts, start there — the rest of the chain is waiting whenever the estimate stops being the problem.
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14 days, no card. Plans from $79 a month.