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EARTHVOQ

[ Contractor management ]

Contractor management for the people and paper around an excavation job

Customers, vendors, subs, purchase orders, change orders and the week’s schedule — each attached to the job it belongs to, so a commitment made on Monday shows up in the job’s cost position on Monday.
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14 days. No card.

Job — Riverside CommonsWhat is attached to it
  • Customer Harbor Development
  • Open purchase orders 3 · $41,600
  • Change orders 2 approved · +$40,000
  • Subcontractors 1 · insurance to 03/2027
  • Documents Plans, permit, 2 tickets

The customer relationship, in one place

Calls, emails, meetings and site visits recorded against the customer, with follow-ups that stay visible until somebody marks them done. Not a CRM you have to feed — a record of what was said about the jobs you are already running.

  • Interactions with follow-ups

    The customer list says how many open follow-ups you are carrying, so the ones that matter do not go quiet.

  • Pipeline from the real status

    Lead, estimating, bid sent, won, in progress — read from the projects themselves. There is no second status to fall out of sync.

  • Every job they ever gave you

    With what each one was bid at and what it actually returned.

Vendors and subs, with their insurance dates

Suppliers, subcontractors and haulers in one book — with the certificate expiry that nobody remembers until the day it matters.
VendorCascade Aggregates

Type

Supplier

Trade

Aggregate

Insurance

03/2027

Warned 30 days out

Open orders

$36,000

Where no certificate is on file, EARTHVOQ says “no certificate on file” rather than showing a dash that reads as fine. Vendors are retired, never deleted — purchase orders reference them.

What the job has committed

A purchase order freezes its line prices when it is issued, so a supplier raising his list next month does not move what you already agreed. Receiving posts the cost; ordering does not.

Issued orders

3

Ordered

$68,600

Received

$27,000

Posted as actual cost

Still committed

$41,600

That committed figure is the one that changes whether a job is really under budget — see it against budget and actual.

Change orders move the contract, not the original

The contract you signed stays exactly as you signed it. Revisions are additions with their own number, their own amount and their own approval.

Original contract

$408,250

Never edited

CO-1 approved

+$25,000

CO-2 approved

+$15,000

Revised contract

$448,250

Approving a change order is its own permission, because it moves contract money. A deduction is a negative change order; a mistake on an approved one is corrected by another, the way a sent proposal is revised rather than rewritten.

The week, on one board

Crews and machines across jobs, Monday to Sunday. Overlaps are painted, not blocked — sometimes a machine really is on two jobs in one day and the software should not argue about it.

The schedule is a planning surface, not an authority. What actually happened comes from the field day, and the two are allowed to disagree — that disagreement is usually the interesting part.

What this page is not about

“Contractor management” sometimes means qualifying and monitoring outside contractors for compliance — insurance verification services, safety pre-qualification, workforce vendor management. EARTHVOQ does none of that. This is the management side of running your own excavation company: your customers, your suppliers, your subs, your commitments and your week.

Related EARTHVOQ capabilities

Put one job’s vendors, orders and change orders in one place.

Fourteen days, no card. Management comes with the Control plan and above — pricing says exactly which plan carries what.
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14 days, no card. Plans from $79 a month.