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EARTHVOQ

[ Financial control ]

The money side of an excavation company, on the job it came from

Progress billing, retention, payables and cash — attached to the job that produced them rather than living in a ledger that lost the connection two steps ago.
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14 days. No card.

Cash positionCompany, today

Collected

$612,400

Owed to you

$188,900

You owe

$74,300

Position

$114,600

Not a bank balance. EARTHVOQ has no bank feed and does not pretend to one.

Bill for progress, hold retention

The schedule of values comes from the job budget and the approved change orders. You enter the percent complete per line — EARTHVOQ never infers it from cost, because a job that overran would then bill as though it had progressed.
Progress invoiceApplication 2

Scheduled value

$300,000

This line

Complete

55%

You entered it

Less previously billed

30%

This period

$75,000

Retention 10% withheld → $67,500 due · $7,500 held

Cash in, against what you are owed

Payments settle invoices. Retention is reported separately from overdue money, because retention is not late — it is held by agreement.

  • Partial payments are ordinary

    A customer paying $40,000 of a $67,500 invoice leaves $27,500 owed, and the invoice says so.

  • A payment can be reversed

    Never deleted. The trail of what was received and what was undone survives.

  • Aging that separates retention

    Current, 30, 60, 90 and over — with retained money counted apart, so it does not read as a collection problem.

A vendor bill is a payable, not a cost

This is the rule that keeps the job cost honest. Cost arrives when work is approved or a delivery is received. A bill records what you owe and checks it against both.
Three-way matchAggregate supply

Ordered

2,000 T

$36,000

Received

1,500 T

$27,000 posted as cost

Billed

2,000 T

$36,000 claimed

Variance

$9,000

Paper ahead of delivery

EARTHVOQ reports the difference and blocks nothing — sometimes the delivery is genuinely coming. What it does not do is let the invoice quietly become a cost. Why cost has exactly two doors.

What the accountant needs

Said plainly, because getting this wrong wastes everybody's time.

What EARTHVOQ is

Job-level financial control: what you have billed, what you have collected, what you owe, what is held in retention, where each job stands on WIP, and where the cash is.

What it is not

Accounting software. There is no general ledger, no payroll, no bank feed, no tax handling and no accounting connector. Invoices, payments, bills and cost by code export as CSV, and your accountant does the rest in the system they already use.

Work in progress, per job

WIPThree live jobs
Riverside Commons$408,250$148,500$39,600Over-billed $108,900
Northgate Retail$612,000$96,000$134,200Under-billed $38,200
Barrow Lane$170,000$170,000$168,400Complete

Related EARTHVOQ capabilities

Bill a job, take the payment, and see where the company stands.

Fourteen days, no card. Financial control is on the Control plan and above — the pricing page says which plan covers what.
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14 days, no card. Plans from $79 a month.